Meeting Spaces

The meeting room at the Washington County Public Library in Chipley, is available for rent to organizations. The organization must appoint a responsible adult to complete the application below.

The fees for use of the meeting room will be as follows:

$25.00 for 4 hours
$50.00 for 5 or more hours

No fundraising or charges of any kind may be attached to the use of the room by the organization without prior consent from the Library Director. Non-profits or government agencies may request that the fee be waived. The meeting Room is not available on Fridays or on weekends. No Exceptions.

The Library reserves the right to refuse use of the meeting room.

The event space used by the client must be left in its original condition. The client will be held responsible for any damage or failure to restore the space and clean the area. Any such damage to the Library building, furnishings, equipment, or materials during the hours of the event will be assessed and charged to the client named on the agreement and will be due and payable before the client may be granted use of the facilities in the future. The Library does not provide a computer or projector.

• Responsible party must be present in building at least 30 minutes before closing if the meetingroom is to be used after hours.
• No commercial or political activities may occur in this facility.
• This is a drug free, smoke free, and alcohol free facility. These items are not permitted.
• Please turn off the lights and make sure the thermostat on heating and cooling unit is set to auto and 76 degrees.

Bookings & Enquiries

Call the library at (850) 638-1314.

Washington County Public Library – Sunny Hills Public Library Branch

4083 Challenger Boulevard
Sunny Hills, Florida 32428
(850) 638-1314
(850) 773-3009

Meeting Room Policy

Organizations/individuals are eligible to rent the Library meeting room on a first-come, first-serve basis. An individual (renter) must be designated to complete the application. The renter is responsible for monitoring guest conduct and placing into effect the room policies set forth in this application. Renter must be present the entire time of the activity. Also, the renter is liable for damages to the building or equipment. In such cases, Library staff will determine the extent of the replacement/repair necessary.

Room usage fees will be as follows:

$50.00 (4 hours or less)
$150.00 (all day)

General Information:

• The Library reserves the right to refuse room use.
• A signed contract must be in effect and appropriate fees paid prior to room use.
• The facility is a non-smoking, drug-free, and alcohol-free facility.
• Non-profits or governmental agencies may request the rental fees be waived.
• Room rental cannot be secured on a permanent basis.
• A $200.00 deposit is required. That amount will be returned once Library staff have inspected the room to ensure proper cleaning measures were done and no damage occurred during use.
• Exterior doors may not be propped open.
• After use, the room must be returned to its original condition. (Refer to specific instructions in the Clean-Up section.)
• No computer or projector will be provided (Outside equipment compatibility is not guaranteed).
• Use is limited to the meeting room, kitchen, and restroom facilities.
• The room is not available for political or commercial activities.
• An admission/sign-up fee for room activities by the organizer is prohibited.
• Failure to comply with contractual guidelines may result in loss of future room availability.
• A user is prohibited from subletting or reassigning the facility.
• The room can be used only for the activity listed on the contract.
• Lighting will be turned off after the activity is completed.
• Thermostat setting will be placed at 76 degrees (heating or cooling) and the unit positioned to automatic at activity completion.
• A non-duplicating key and changeable entry code will be issued. Key turn-back is required prior to deposit refund.
• An activity cannot extend past 12:00 (midnight) on the rental date.

Clean-Up Details

• All decorations/signage/equipment/materials must be removed immediately following conclusion of the activity date.
• Wipe/clean/dry all tables, chairs, counters, and appliances.
• Return tables and chairs to their original, straightened locations.
• Garbage bags and cleaning supplies are not provided.
• Gathering and disposing of all trash (leftover food/plastic ware/cans/bottles/paper products) are the renter’s responsibility.
• Ensure the floor is clean of litter and free of beverage/food staining.